Managing SitesTable of ContentsCommon Issues

Managing Pages

Common Page Settings

Each page on your site has a Title field. Whatever is entered in this field appears as the text for the link in the menu. It also appears at the top of the page. Titles should be short and descriptive. Avoid the temptation to make your title more than 2 or 3 short words.

Many page types also allow you to enter static content on the page itself. For special page types, static content can often be added to the page introduction. You can update the title and static content fields from the page editor (accessible by clicking on one of the pages in the left-side page menu). Sometimes these fields are hidden in a collapsed section titled Edit Page Details. To expand the section, either double click on the title (Edit Page Details) or click on the plus icon in the top-right of the section header.

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Advanced Page Settings

advanced-page-settings.JPGYou can access advanced page settings from the top-menu while editing a page. From here you can modify the path (or slug) of a page and password protect a page.

Note: Once you change your page path, your site will be locked down while SWIFT tries to repair links to the changed page. You will be unable to update your site while this is happening.

Using Rich Text Editor

The rich text editor is used throughout SWIFT. The tools you have available in your text editor may be more limited depending on where you are editing rich text in SWIFT. This section will give an overview of the popular tools available in the rich text editor.

Overview of Editor Toolbar

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Images

image-editor.JPGThe image manager is accessible from the image-editor-icon.JPG icon in the top row of the rich text editor's toolbar. From here you can insert or update any image on your page. Images that you're using around your site can be browsed through on the left-side of the image manager from the Browse tab. The Preview tab allows you to see how large it will appear on your page and tinker with the soft resizing of the image (from the Image To Insert section). You can manage these site photos by clicking on the delete icon () or the edit icon (). Editing or deleting photos here will affect that photo across your entire site. If you reuse a photo across your site but want drastically different sizes of it, you should upload multiple copies of the image. If you have many photos, you can filter using the text box at the top of your Browse section. Start typing and only images that match your search query will show up.

From the edit edit-image.JPGimage screen, you can physically resize and rotate your image. You should physically resize your images (instead of soft resizing, found in the Image to Insert section) whenever possible because it will cause your page to load much faster. In SWIFT, height and width options are in pixels. Clicking on the lock/unlock icon between the width and the height will allow you to resize disproportionally and distort your image. Once you are happy with the previewed image, click Save Image.

To add new photos, click Browse in the Add Image area of the Image Manager. JPEG, PNG, and GIF files are fully supported in SWIFT. Bitmap files (BMP) have only limited support. If your uploaded BMP file fails to upload, try converting it to a supported format in your favorite image editor (Microsoft Paint or OS X Preview should be able to do the job).

If you have selected an image in your SWIFT site but would now like to add an image that exists outside of SWIFT, click on the Clear button and either type or paste in the URL.

Click Insert in the Image to Insert section once you have chosen and resized your image. Depending on your browser, you should also be able to resize the image from the Rich Text Editor itself.

Hyperlinks

link-external.JPGTo create a hyperlink, first select some text or an image. Then click on the link-icon.JPG icon in the first row of the rich text editor's toolbar. This will only be enabled if you have selected text or an image. From here you have several options. If you are linking to a web site outside of SWIFT, make sure the Outside SWIFT tab is selected. Then type or paste in the URL of the page you would like to link to. Don't forget the "http://" or "https://" at the beginning of your URL! The title will be displayed when users hover over the link or will be read out loud for visitors using a screen reader. The Target setting allows you to choose if the link opens up in the same window or a new window when the visitor clicks on it. Click on the Update or Insert button once you are ready.

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Links within your SWIFT site can be inserted from the Inside SWIFT tab. Choose the page you would like to link to, update the title and target (if necessary), then click on either the Update or Insert button.

Finally, you can also create links to anchors on the page your editing. Before you can link to anchors you must first add them to your page.

To add an anchor, move your text cursor to the location you would like to place it. Oftentimes this is before headings or the start of major sections in the page. Click on the anchor-icon.JPG icon in the top row of the rich text editor's toolbar to add the anchor. Type in the anchor name and then click Insert.

If anchors exist on your page, the last tab in the Insert Link dialog box will be enabled. Choose the anchor from the list, enter a title if necessary, and then click either Insert or Update.

 

Tables

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Tables can be used in SWIFT to organize the layout of information on your pages. Most functions for managing your tables exist on the second row of your rich text editor's formatting toolbar.

insert-table.JPGTo get started, click on the first icon on the second row of the toolbar (Insert/Edit Table). If you would like to edit an existing table, first click inside of the table. From here you can set how many columns and rows you would like in your table and some more advanced formatting settings, such as cell padding and cell spacing.

If you would like your table to run across your page, you can set the width field to either the number of pixels you want (no units needed; example: "200") or a percentage ("90%"). You can also align your table to the middle of your page or floating to the left or right.

Click either Insert or Update once you have finished setting up the table.

Once your cursor is focused inside an existing table, several other tools will become available. These tools are available in the formatting toolbar or by right clicking inside any of the cells in the table.

 

Creating Pages

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  1. Click on the Create Page button below the list of pages on the left sidebar.
  2. Add a title to your page that is at least 3 characters long. Try to keep page titles as short as possible. Visitors just need the gist of what is on the page, not every detail.

    Examples of good page title: Links; Research Links; Dinosaur Links
    Examples of bad page title: Helpful Research Links; Research and Reporting Links; Super Awesome Links; Dinosaur Research Web Sites

  3. Choose a page type. Static Content is the most basic page type. For all other page types, see their corresponding section in this manual.
  4. Click Submit to add the page. Some page types, such as Menu Link and Google Calendar, require the page to be set up before it will be displayed on in your menu.

Deleting Pages

You can delete a page by clicking on the red Delete Page button in the top-menu while editing the page. You will be asked to confirm the page deletion. For Documents and Photo Album page types, all photos and documents uploaded to those pages will no longer be accessible.

Once a page has been deleted, you have 30 days to restore accidentally deleted pages. Pages can be either restored or permanently deleted (if you need to clear up disk space) by going to your site dashboard and clicking on the Page Trash button. If you do not see this button in the top-menu of your site dashboard, you don't have any restorable pages.

See Also Deleting Site

Reordering Pages

rearrange-pages.gifYour menu in can be managed from almost any screen in SWIFT's site management. Updating the order of pages is easy! Simply click and drag the icon next to the page you want to move. If you would rather a page not exist in your site's menu, simply move it to the Other Pages section. These pages can be made accessible by adding links in other pages, but they won't show up in your site's menu. An example of when this might come in handy is if you're trying to keep your menu neat but you want a different homework page for each period or content area you teach. Now you can create one page in your menu called "Homework" and all your period/content area pages in the Other Pages section. Now just edit the page in your menu to link to all your other homework pages.

Page Types

There are several types of pages in SWIFT. Depending on the page type you select SWIFT can have multiple pages of the same type on the same site. You can now add a different discussion page, for example, for each period or content area you teach.

Static Content

Static Content pages are the simplest kind of page on SWIFT. There is very little for users to interact with on Static Content pages. If you don't need any of the special functionality of the other pages (such as photo albums, blogs, list of downloadable files, etc.), you will probably want to use this page type. This page type is also the easiest to manage because there are only two fields—Title and Content. Content is just the rich text editor.

Menu Links

menu-link.JPGMenu links actually aren't pages at all. Menu links allow you to put an external link on your site's menu. This may be an external parent portal, grade viewing web site, or something completely different. If you have a site for a club, you could create a Menu Link to the club's state or national level web site. Menu links only have three fields: Title, Link URL, and Link Target. The link will not appear in your site menu until you have a valid URL in the Link URL field. The Link Target field allows you to specify if you want the link to open in the same window as your SWIFT site or in a new window.

Blog

The Blog page type allows you post entries that will be paginated (with the newest entries on the first page). These entries can be commented on by users (similar to discussion threads). Blogs provide an alternative to having a super long static content page for things like homework archives. Long static content pages can crash your browser when editing them and your visitors browsers when they attempt to access them. With blogs you can break up that homework archive page into more manageable entries while still maintaining a comprehensive archive of your homework assignments. In addition, "power visitors" can subscribe to the RSS feed of your Blog and receive homework assignments as you post them.

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This is the blog post management table and is accessed by clicking on the blog page in your side page menu. You can modify , delete , or pin  (force entry to the top of the list) blog posts from this table.

To mass publish/unpublish, pin/unpin, or delete posts:

  1. Check the boxes for the posts you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Creating Blog Posts

create-blog-post.JPGTo add a new blog post:

  1. If you are not already managing your blog page, click on the page in the side page menu.
  2. Click on Create Blog Post.
  3. Enter the title for your new blog post.
  4. Enter the initial content for your blog post. This uses the rich text editor so you can make it as fancy as you wish.
  5. If you're not ready to publish the post yet, choose "Not Published."
  6. (Optional) In the categories field, start typing the categories (if any) this entry falls in. To create a new category, hit the Enter or Return key after no results come up.
  7. If you would like to allow people to comment on your blog entry, choose "Yes" under Allow Comments.
  8. If you chose "Yes" to Allow Comments, choose whether or not you want the comments to be moderated. "Blog Default" will go to whatever you have set as your blog default (under Edit Page Details).
  9. Click Submit to create the blog post.

Managing Blog Posts

post-manage-comments.JPGTo update a post or manage a post's comments, click on the post's title while editing the blog page. Comments can be modified , deleted , or approved (if necessary). When editing or adding a new comment (Add Comment button above comment list), a simplified rich text editor will be displayed. Visitors have fewer options when posting comments (they cannot, for example, insert images).

To mass approve or delete comments:

  1. Check the boxes for the comments you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Contact Form

contact-settings.JPGContact form pages allow you to receive messages and (small) files from your visitors. Contact forms can be sent anonymously and identities can be easily forged on these forms. If you are receiving inappropriate messages, you should consider unpublishing this page until your students learn some manners (good luck!). While your district may scan for viruses in emails, SWIFT makes no attempt to block viruses from being sent. You should never open executable files (.exe in Microsoft Windows) from any email, but especially emails sent from this form.

This page includes a number of settings. By default, the email address associated with your account is entered into the Send Email To field. Feel free to change this to any email address you wish. You can customize the Email Subject to something unique (advanced users can create an automatic rule in their email application to save emails received with this subject into a particular folder). Attachments cannot be more than 10 MB (total), but you can allow them to upload more than 1 if you wish. The last field (if available in your district) allows you to set whether or not you want to verify the human status of a visitor (this protects you from spam bots on the internet).

There is a greater likelihood that emails from this form will go into your junk email folder. Be sure to check your junk email folder frequently!

Discussion

Discussion pages are a great way to engage your students in an online discussion. Discussion threads can only be started by site authors, while visitors can post replies. Similar to blog pages, you can moderate discussion replies before they show up publicly. You can set the default moderation setting in the page settings (expand Edit Page Details). This default moderation setting can be overridden on a thread-by-thread basis (some threads can be moderated while others aren't).

manage-blog.JPGThis is the thread management table and is accessed by clicking on the blog page in your side page menu. You can modify , delete , or pin  (force entry to the top of the list) discussion threads from this table.

To mass publish/unpublish, pin/unpin, or delete threads:

  1. Check the boxes for the threads you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Creating Discussion Threads

create-thread.JPGTo add a new discussion thread:

  1. If you are not already managing your discussion page, click on the page in the side page menu.
  2. Click Create Thread.
  3. Enter the title for your new thread.
  4. (Optional) Enter the thread description. This uses the rich text editor so you can make it as fancy as you wish.
  5. If you're not ready to publish the thread yet, choose "Unpublished."
  6. In the categories field, start typing what categories (if any) this entry falls in. To create a new category, hit the Enter or Return key after no results come up.
  7. Choose whether or not you want site visitors' replies to be moderated. "Discussion Page Default" will go to whatever you have set as your page default (under Edit Page Details).
  8. Click Submit to create the thread.

Managing Discussion Threads

manage-posts.JPGTo update a thread or manage a thread's posts, first click on the post name while editing the discussion page. Posts can be modified , deleted , or approved  (if necessary). When editing or adding a new post (Post Reply button above post list), a simplified rich text editor will be displayed. Visitors have fewer options when posting replies (they cannot, for example, insert images).

To mass approve or delete replies:

  1. Check the boxes for the replies you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Event Calendar

Event Calendar pages allow you to create a simple calendar on your site. Important events and homework due dates can be shown in this calendar format. 

Managing Events

manage-events.JPGEvents can be managed from the event management table. You can modify  or delete  an event from within the event management table. 

To mass publish/unpublish, delete, or recategorize events:

  1. Check the boxes for the events you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Creating Events

create-event.JPGTo add an event:

  1. Click on the Create Event button above your event management table.
  2. Add a title to your event. This should be just a few words.
  3. (Optional) Use the rich text editor to add a longer description. This can be accessed by clicking on the event in the calendar.
  4. Choose you start and end date. Once you click in either field, a calendar will pop up that will allow you to browse to the correct date.
  5. (Optional) Unlike other category fields in SWIFT, events can only belong to one category. Choose an existing category from the list or choose New Category and type in the new category name in the box that appears.
  6. Click Submit to create the event.

File Collection

File collection pages allow you to publish files on your SWIFT site. Files are organized in categories (a single file can exist in multiple categories). Visitors can filter the list of files by name, date, and/or category. A single file cannot be larger than 35 MB. Files that you upload in your file collections count against your site disk space quota. If you run out of the disk space allotted to you, you can request more from your administrator.

Managing Files

manage-files.JPG

This is the file management table and is accessed by clicking on the file collection page in your side page menu. You can download , modify ,  delete , or pin  (force to the top of the list) files from this table.

To mass publish/unpublish, delete, or pin/unpin files:

  1. Check the boxes for the files you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Upload Files

upload-file-windows.pngTo upload a new file:

    1. If you are not already managing your file collection page, click on the page in the side page menu.
    2. Click on Upload File.
    3. Enter a title for your file. This field is optional. If you don't enter one, a title will be generated based on the filename. 
    4. To choose the file you wish to upload, click on:
      Internet Explorer and Firefox: Browse
      Chrome and Safari: Choose File
    5. Browse and select the file on your computer.
    6. In the categories field, start typing the categories (if any) this file falls in. To create a new category, hit the Enter or Return key after no results come up.
    7. If you're not ready to publish the file yet, choose "Unpublished."
    8. If you would like to password protect the file, choose the password from the Password Protection Zone drop down list.
    9. Click Submit to upload the file.

Google Calendar

Google Calendar pages allow you to embed your Google Calendar on your SWIFT site. After you set up this page, you're changes in Google Calendar will instantly show up in SWIFT. Setting up Google Calendar SWIFT pages is a bit tricky, but once you set it up, you shouldn't have to touch it again.

gcal-my-calendars.JPG

To prepare your Google Calendar for SWIFT you must first make your Google Calendar public and retrieve the ICAL link.

  1.  Log in to Google Calendar. Please consult your district or school's own documentation for how to do this.
  2. From the left menu, under My calendars, hover over the calendar you would like to publish in SWIFT.gcal-share-calendar.JPG
  3. Click on the down arrow that appears after you hover over the calendar name. Click on Share this Calendar from the calendar menu that appears.
  4. Make sure the Make this calendar public option is checked. If you would like limited information displayed in SWIFT, also check the Share only my free/busy information option.
  5. Click on Save to apply your sharing settings.
  6. You will be redirected to your calendar dashboard again. Hover over the calendar name and click on the down arrow again to display the calendar menu. Click on Calendar settings option.
    gcal-locations.JPG
  7. Under Calendar Address (NOT Private Address—this will show private calendar entries), right click on ICAL and copy the link. The name for the copy link option varies by browser:
    Internet Explorer users select Copy Shortcut
    Firefox users select Copy Link Location
    Chrome users select Copy Link Address
    Safari users select Copy Link
  8. Back in SWIFT, paste this URL into your Google Calendar ICAL URL field while editing your Google Calendar page.
  9. Click on Save in SWIFT.
  10. Visit the page to make sure your events are showing up correctly by clicking on Visit Page in the top menu bar.

Link Collection

Link collection pages allow you to publish lists of links on your SWIFT site. Links are organized in categories (a single link can exist in multiple categories). Visitors can filter links by title, categories, and date.

Manage Links

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This is the link management table and is accessed by clicking on the link collection page in your side page menu. You can visit modify , delete , or pin  (force to the top of the list) links from this table.

To mass publish/unpublish, delete, or pin/unpin links:

  1. Check the boxes for the links you would like to update.
  2. Choose the batch action from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

 

Adding Links

create-link.pngTo create a link:

  1. Click on the Add Link button above your link management table.
  2. Add a title to your link.
  3. (Optional) Describe your link in more detail.
  4. Type or paste in the URL for the link. This must start with the protocol (e.g. "http://" or "https://").
  5. (Optional) Start typing in categories in the Categories field. Hit the Enter or Return key after entering the category name or selecting it from the list of existing categories (as you type).
  6. Click Submit to add the link.

 

Photo Album Collection

Photo album collection pages allow you to publish photos, organized by album, to your visitors.

Be sure to follow federal and state laws as well as your own school or district policies when posting photos that include students.

manage-photo-albums.JPG

While editing the photo album collection page you can modify  or delete your albums. To manage the photos in the album, click on either the  icon or the album title.

You can publish/unpublish or delete multiple photo albums at the same time by:

  1. Check the boxes for the photo albums you wish to update.
  2. Choose an option from the Apply action to selected items... drop down.
  3. Click Apply. You will be asked to confirm.

Creating Photo Album

create-album.JPGTo create a photo album:

  1. Click on Create Album above your list of albums while managing your photo album collection page.
  2. Type the title of the photo album.
  3. (Optional) type in a more detailed description of the photo album.
  4. Choose the photo album's initial published status.
  5. Click Submit to create the photo album.

Managing Photo Albums

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From here you can modify  or delete  your photos. You can delete or reset the view count of multiple photos by checking their respective boxes, choosing an action, and clicking Apply.

Uploading Photos

While managing a photo album the form to add new photos is directly above the list of current images.

  1. To choose the photo or ZIP file containing the photos you wish to upload, click on:
    Internet Explorer and Firefox: Browse
    Chrome and Safari: Choose File
  2. Browse and select the file on your computer.
  3. Click Upload

If you are having trouble uploading your file, make sure it meets the following requirements:

  1. Total file size is under 35 MB.
  2. Images are PNG, JPEG, or GIF. There is limited support for BMP.
  3. ZIP files must not be password protected. 

Quiz Collection

With quiz collection pages you can post quizzes on your SWIFT site. All quizzes are in simple multiple choice format.

manage-quizes.png

From this quiz collection management table, you can modify delete , or pin  (force to the top of the list) existing quizzes.

Creating Quizzes

create-quiz.pngTo create a quiz:

  1. If you are not already managing your quiz collection page, click on the page in the side page menu.
  2. Click on Create Quiz.
  3. Type a title for your quiz.
  4. (Optional) Type in a description for your quiz.
  5. (Optional) You can either allow or force your students to email you their quiz results. If you allow them to, students will be able to check their scores before sending.
  6. (If you enabled emailing quiz results) Verify the email and email subject are correct.
  7. Choose whether you would like this quiz published right now.
  8. Click Submit to add the quiz.

Managing Quizzes

manage-questions.png

Quizzes can have an infinite number of questions (well, don't be cruel). Each question can have an infinite number of answer options (see previous parenthetical statement regarding cruelty). Quiz questions can be rearranged by clicking and dragging the  icon up and down. Each question must have exactly one correct answer. Questions can be modified  or deleted  from within the quiz question management table.

Creating Questions

create-question.pngTo create a new quiz question:

  1. If you are not already managing a quiz, click on the quiz title in the quiz management table.
  2. Click Create Question above the question management table.
  3. Enter your question using the simplified rich text editor.
  4. (Optional) Explain the answer in the Reason field.
  5. Start adding answer options. You can remove options using the trash-button.png icon. Click on Add Answer Option to add more options.
  6. Be sure to choose which answer is correct.
  7. Click Create Question to add the question to the quiz.
Managing SitesTable of ContentsCommon Issues